GDPR, POPIA, Privacy and Policy Statements

PRIVACY NOTICE AND PRIVACY POLICY

This is the privacy policy of the Social Justice Assembly.

1. Our Privacy Policy

   1. Our policy complies with the Protection of Personal Information Act 4 of 2013.

   2. The aim of our privacy policy is to inform you of your rights and how we collect and process any information of you, whether collected or if you have provided.

   3. We are committed to protecting your privacy and except in the circumstances below, we do not share, sell, or disclose to a third party, any information collected through our website or otherwise.

1. Personal and Special Information

2. As defined in the Act we may collect, use, store and transfer personal information that you. This can include the following:

   1. Information about your identity, contact information, payment information, technical information, usernames and passwords. Any consents to receiving marketing material.

   2. Payment information.

   3. Included is also information for research and statistical purposes.

   4. We do not collect any special personal information about you, however if in certain circumstance there is a lawful basis to do so we will collect this information.

1. Refusal to provide us with Information

In circumstances where you refuse to provide us with information that is required by us to perform the service or provide the product to you for purposes of the contract, we will have to terminate our services, and notify you.

1. Processing of information on our e-commerce store

   1. For purposes of concluding the contract that you have agreed to by accepting our terms and conditions we will verify your identity for security purposes, sell products to you, provide you with our services.

   2. By virtue of our contractual relationship, we will also provide you with suggestions and advice on products, services and how to obtain the most from using our website.

   3. All information that you provide to us in course of the contract will continue to be processed by us, until the contract terminates, or if you have consented to receiving further information from us until unsubscribed.

1. Consent

   1. Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including [job opportunities and] our products and services, you provide your consent to us to process information that may be personal information.

   2. Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies.

   3. If you have given us explicit permission to do so, we may from time to time, pass your name and contact information to selected associates whom we consider may provide services or products you would find useful.

   4. We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.

   5. You may withdraw your consent at any time by instructing us. However, if you do so, you may not be able to use our website or our services further.

   6. We share information with third parties who may also contact you for purposes of providing services or products and you explicitly agree to this. Should you wish to revoke your consent you may contact our information officer.

1. Lawful Interest to process information

We can process information that we have a lawful interest to process. However, we consider the safety of processing of the information to you or otherwise. Administrative reasons, protecting and asserting the legal rights of any party, insuring against, or obtaining professional advice that is required to manage risk. Or when there is a cause for protecting your interests.

1. Sharing information

   1. It remains your responsibility to ensure that the information you share on our website may be shared. This specifically relates to comments, tags, reviews etc.

   2. Information shared in this fashion may be used by our company and processed.

1. Cookies

   1. Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

   2. We use cookies in the following ways:

      1. to track how you use our website.

      2. to keep you signed-in on our website.

      3. To generally gather website user behaviour

      4. Browsing activity

      5. Geographical information

2. Re-marketing

You hereby consent to our company using third parties to re-market services by allowing us to provide advertisements of our products or services.

1. Third-party advertising

Our company policy allows for third parties to market on our website from time to time. You hereby indemnify and hold us harmless in the event that a third party company uses your information in contradiction to Act.

1. Information processed outside South Africa

Our websites may be hosted in a country other than South Africa. We may also use outsourced services in countries outside South Africa from time to time and your information may be processed outside South Africa.

1. Access to personal information

   1. At any time, you may review or update personal information by either amending your details in your account or contacting us.

   2. Any request for the removal or amendment of information may be directed to our information officer who will ensure that your information is removed or updated on our database.

   3. It however, remains your responsibility to inform us of any information that must be updated or removed.

1. Information of Children

   1. Our products or services are not for sale for children or minors under the age of 18.

   2. We however collect information of all users of our website and cannot guarantee that the information of a minor will not be collected in terms of this privacy policy.

1. Encryption of data

We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser and to encrypt any data you give us.

1. Complaints

   1. Any complaints that you may have about how your information has been processed by our company must be directed to our information officer.

   2. All compliant will be attended to within a reasonable time.

   3. Should any complaint not be resolved it may be referred for mediation.

1. Data Retention

Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:

1. to provide you with the services you have requested.

2. to comply with other law, including for the period demanded by our tax authorities.

3. to support a claim or defence in court.

1. Review of this privacy policy

This policy may be updated and amended from time to time. The latest version will be available on our website for you to view.

1. Information Officer

Nomzamo Zondohas been appointed as an information officer to act on behalf of the Social Justice Assembly. All queries and complaints may be directed to them at info@socialjusticeassembly.org.za

Introduction 

We respect the privacy of everyone who visits this website. As a result, we would like to inform you regarding the way we would use your Personal data. We recommend you read this Privacy Notice and Consent so that you understand our approach towards the use of your Personal data. By submitting your Personal data to us, you will be treated as having given your permission – where necessary and appropriate – for disclosures referred to in this policy. By using this web site, you acknowledge that you have reviewed the terms of this Privacy Notice and Consent to Use of Personal data (the “Privacy Notice and Consent”) and agree that we may collect, use and transfer your Personal data in accordance therewith.  

If you do not agree with these terms, you may choose not to provide any Personal data, but this may impact on our ability to support you as a customer or supplier.  This Privacy Notice and Consent forms part of our Terms and Conditions of Use and such shall be governed by and construed in accordance with the relevant laws. This Notice explains how we obtain, use and disclose your personal data, as is required by the General Data Protection Regulation. At SOCIAL JUSTICE ASSEMBLY we are committed to protecting your privacy impact and to ensure that your Personal data is collected and used properly, lawfully and openly.

Who we are? 

Social Justice Assembly is an events management company in South Africa. We provide cost-effective solutions for any event, exhibition, conference, gala dinner or meeting. Because all services are provided on site, Social Justice Assembly ensures that organisers of these events can sit back and relax while every component – from registration and delegate tracking to the event management – is taken care of professionally.

The Data We Collect

Collection of Personal data

We collect and process your Personal data mainly to provide you with access to our services and products, to help us improve our offerings to you, to support our contractual relationship with you and for certain other purposes explained below. The type of data we collect will depend on the purpose for which it is collected and used. We will only collect data that we need for that purpose.  By accepting these terms and conditions, you hereby confirm we may use your information for marketing purposes with ourselves as well as our suppliers if requested by them.

We collect data directly from you where you provide us with your personal details, for example when you purchase or supply a product or services to or from us or when you submit enquiries to us or contact us. Where possible, we will inform you what data you are required to provide to us and what data is optional.

Examples of data we collect from you are:

• name

• address

• email address

• telephone/cell number

• user-generated content, posts and other content you submit to our web site

We also collect data about you from other sources as explained below.  

With your consent, we may also supplement the data that you provide to us with data we receive from other companies in our industry in order to offer you a more consistent and personalized experience in your interactions with Social Justice Assembly. 

Collection of Non-Personal data

We may automatically collect non-Personal data about you such as the type of internet browsers you use or the website from which you linked to our website. We may also aggregate details which you have submitted to the site (for example, the products or services you are interested in). You cannot be identified from this data and it is only used to assist us in providing an effective service on this web site. We may from time to time supply third parties with this non-personal or aggregated data for uses in connection with this website.

Cookies policy

We use the term “cookies” to refer to cookies and other similar technologies covered by the POPI Act on privacy in electronic communications.

• What is a cookie?

Cookies are small data files that your browser places on your computer or device.  Cookies help your browser navigate a website and the cookies themselves cannot collect any data stored on your computer or your files. When a server uses a web browser to read cookies, they can help a website deliver a more user-friendly service. To protect your privacy, your browser only gives a website access to the cookies it has already sent to you.

• Why do we use cookies?

We use cookies to learn more about the way you interact with our content and help us to improve your experience when visiting our website. Cookies remember the type of browser you use and which additional browser software you have installed. They also remember your preferences, such as language and region, which remain as your default settings when you revisit the website. Cookies also allow you to rate pages and fill in comment forms. Some of the cookies we use are session cookies and only last until you close your browser, others are persistent cookies which are stored on your computer for longer. 

• How are third party cookies used?

For some of the functions within our websites we use third party suppliers, for example, when you visit a page with videos embedded from or links to YouTube. These videos or links (and any other content from third party suppliers) may contain third party cookies and you may wish to consult the policies of these third-party websites for data regarding their use of cookies.

• How do I reject and delete cookies?

We will not use cookies to collect personally identifiable data about you. However, should you wish to do so, you can choose to reject or block the cookies set by the websites of any third-party suppliers by changing your browser settings – see the Help function within your browser for further details. Please note that most browsers automatically accept cookies so if you do not wish cookies to be used you may need to actively delete or block the cookies.

How we use your data

We will use your Personal and Non-Personal data only for the purposes for which it was collected or agreed with you, for example:

• Analyse the effectiveness of our advertisements, competitions and promotions

• Collect data about the device you are using to view the site, such as your IP address or the type of Internet browser or operating system you are using, and link this to your Personal data so as to ensure that the site presents the best web experience for you

• Evaluate the use of the site, products and services

• For audit and record keeping purposes 

• For market research purposes

• For monitoring and auditing site usage

• Help speed up your future activities and experience on the site. For example, a site can recognise that you have provided your Personal data and will not request the same data a second time.

• In connection with legal proceedings 

• Make the site easier to use and to better tailor the site and our products to your interests and needs

• Offer you the opportunity to take part in competitions or promotions

• Personalise your website experience, as well as to evaluate (anonymously and in the aggregate) statistics on website activity, such as what time you visited it, whether you’ve visited it before and what site referred you to it 

• Suggest products or services (including those of relevant third parties) which we think may be of interest to you

• To assist with business development

• To carry out our obligations arising from any contracts entered into between you and us

• To conduct market or customer satisfaction research or for statistical analysis 

• To confirm and verify your identity or to verify that you are an authorised customer for security purposes 

• To contact you regarding products and services which may be of interest to you, provided you have given us consent to do so or you have previously requested a product or service from us and the communication is relevant or related to that prior request and made within any timeframes established by applicable laws.

• To notify you about changes to our service

• To respond to your queries or comments

• We will also use your Personal data to comply with legal and regulatory requirements or industry codes to which we subscribe, or which apply to us, or when it is otherwise allowed by law.

• Where we collect Personal data for a specific purpose, we will not keep it for longer than is necessary to fulfil that purpose, unless we must keep it for legitimate business or legal reasons.  In order to protect data from accidental or malicious destruction, when we delete data from our services, we may not immediately delete residual copies from our servers or remove data from our backup systems.

• You can opt out of receiving communications from us at any time.  Any direct marketing communications that we send to you will provide you with the data and means necessary to opt out.

Disclosure of Personal data  

We may disclose your Personal data to our business partners who are involved in the delivery of products or services to you. We have agreements in place to ensure that they comply with these privacy terms. 

We may share your Personal data with, and obtain data about you from: 

• Third parties for the purposes listed above; 

• Other companies in our industry when we believe it will enhance the services and products, we can offer to you, but only where you have not objected to such sharing; 

• Other third parties from whom you have chosen to receive marketing data. 

We may also disclose your data: 

• Where we have a duty or a right to disclose in terms of law or industry codes;

• Where we believe it is necessary to protect our rights. 

Personal Data Security 

We are legally obliged to provide adequate protection for the Personal data we hold and to stop unauthorised access and use of personal data. We will, on an on-going basis, continue to review our security controls and related processes to ensure that your Personal data is secure.

Our security policies and procedures cover: 

• Acceptable usage of personal data; 

• Access to personal data; 

• Computer and network security; 

• Governance and regulatory issues; 

• Investigating and reacting to security incidents. 

• Monitoring access and usage of personal data; 

• Physical security; 

• Retention and disposal of data; 

• Secure communications; 

• Security in contracting out activities or functions; 

When we contract with third parties, we impose appropriate security, privacy and confidentiality obligations on them to ensure that Personal data that we remain responsible for, is kept secure. 

We will ensure that anyone to whom we pass your Personal data agrees to treat your data with the same level of protection as we are obliged to. 

Access to your Personal data 

You have the right to request a copy of the Personal data we hold about you. To do this, simply contact us at the numbers/addresses listed on our home page and specify what data you would like. We will take all reasonable steps to confirm your identity before providing details of your personal data.

Please note that any such access request may be subject to a payment of a legally allowable fee, as laid down in our POPI Act Policy. 

Correction of your Personal data 

You have the right to ask us to update, correct or delete your personal data. We will take all reasonable steps to confirm your identity before making changes to Personal data we may hold about you. We would appreciate it if you would take the necessary steps to keep your Personal data accurate and up-to-date by notifying us of any changes, we need to be aware of. 

Definition of Personal data 

According to the POPI Act ‘‘Personal data’’ means data relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person. The POPI Act, which has more specific examples if you need them, can be found at the following link: https://www.gov.za/documents/protection-personal-information-act

Changes to this notice  

Please note that we may amend this notice from time to time. Please check our website periodically to inform yourself of any changes. 

How to contact us

If you have any queries about this notice or believe we have not adhered to it, or need further data about our privacy practices or wish to give or withdraw consent, exercise preferences or access or correct your personal data, please contact us at the numbers/addresses listed on our website www.socialjusticeassembly.org.za